This policy explains the way that we collect, use and protect your data as well as your choices with regard to your data.
We’ve tried to be as clear as we can be and to avoid unnecessary jargon – but please contact us if anything doesn’t make sense or you would like more information.
Why are we collecting information?
We recognise our duty of care with regards to your data and will always endeavour to do the right thing with the personal data you choose to share with us. This includes protecting your anonymity; protecting your privacy; storing your data securely and giving you control over your own data.
We believe that collecting appropriate data can improve the services we and our partners provide. Data you give us when filling in forms (when evaluating projects for example) helps us review the services we provide. Information also helps us check we are meeting our target audience and fulfilling our obligations to the project funders.
Your data and what we store and why
We only keep information about you for the life of the project you are involved in. As soon as a project (for example a programme of arts workshops) or a survey with a prize draw is over we make all the data anonymous so it cannot be tracked to any one person.
Data we collect is held on a computer and stored securely in a digital format.
If you want to change your personal data you have the right to do so by contacting:
Who do we share data with?
We only ever share data with partners or funders involved in a project. If we do share data with a partner we will always make sure your details are anonymous.
Sometimes we may ask if you want your contact details (email or address) to be added to a mailing list. We use mailing lists held by Creative Health or a Partner to send you details about:
• how you can get involved in further research to help evaluate arts, wellbeing and cultural work
• information about other arts, wellbeing and cultural opportunities offered by the project partners and funders.
We do not share mailing lists with any other organisations unless you give us permission to do so.
If there are obvious safeguarding reasons, or if we are contacted by the police about a possible breach of the law, we may share your personal information with public authorities without your permission.
We understand ‘compelling safeguarding considerations’ to mean credible evidence of imminent risk of serious harm, especially to a child or vulnerable person.
Complying with the law and best practice around data
The way we store and process data is compliant with the UK 1998 Data Protection Act, the 2018 EU General Data Protection Regulation (GDPR), and other relevant pieces of legislation.
We always aim to comply both with the spirit as well as the letter of the law and to be responsible with your data.